Attendees: James Halley, Steve Foehr, Lee Rabbitt, Mike Shaughnessy, James Monti, William Fiske, Howard Boksenbaum, Melanie Turcotte and Sharon Hussey

It was noted that the May 7, 2004 minutes were approved electronically prior to the June 4, 2004 meeting.

New Business

--Board Governance

The current executive committee was re-nominated electronically, and the officers accepted the nomination. Kyle Davie and Jonathan Gallishaw voted for the current officers electronically.

Jim Halley made a motion for the secretary to cast one unanimous vote for the total ticket, the motion was seconded by Howard, and all were in favor. Motion passed.

--Audit notes

Sharon presented the auditors' notes to the board. A motion was made by Jim to officially receive the report. It was seconded by Mike, all were in favor and the motion passed.

Sharon made a motion to change policies as recommended in the report, Howard seconded, all agreed. Motion passed.

Update to laptop policy-Mike made a motion to approve, it was seconded by Jim, all were in favor. Motion passed.

It was agreed that an administrative memo to RINET staff should cover data removal and depreciation. Laptop ownership may be transferred to employee upon termination "under terms agreeable to the executive director."

Jim Halley made a motion that capitalization policy should be amended to $5,000. Mike seconded and motion passed.

A motion was made in favor of the retirement policy amendments, seconded and approved. Motion passed.

RINET financial report was presented by Mike Shaughnessy.

Unfinished Business

--Student Information System (SIS)

The SIS budget was presented. Howard made a motion to add it to the 2005 RINET budget, Lee seconded, motion passed.

Board offered congratulations to Steve. Steve updated the Board on status of SIS project. Steve has met and spoken with participating districts and is confirming when each one they will be coming onto the system. He is scheduling meetings at end of June, July begins super user training, August begins training for next level of users. The first data pull has already gone to SchoolMax, and the second pull is to come. So far, the data looks good. August 16th is the go live date. The Database Manager job description is being worked on, posting should go out soon. Description could be run by SchoolMax-new staff person should be at RINET by the start of the super user training in July.

Jim Halley made a motion to approve a Database Manager position at a salary between $54,000 and $84,000. Lee seconded it, all were in favor and the motion passed.

A motion was also made to approve a Communications and Customer Service position, full time, at Administrative level. The motion was seconded, all were in favor and the motion passed.

Reports

--Performance reviews

Status of performance reviews was given by Sharon. The reviews are nearing completion and are to be voted on in the near future as is appropriate.

--Electronic motions from FY2004

Electronic approvals of various motions this year were noted and accepted by the board as a report by the Executive Director. The electronic approvals will be added to these minutes. Formalization of electronic approval process discussed and it is agreed that electronic approvals will be a report at each meeting.

Discussion

--VIP tickets

Only Lee and Jonathan are able to attend. Remaining tickets will be offered to teachers, coordinators, etc.
Mike moves to adjourn at 11:07am, Jim seconds, all agree. Meeting adjourned.


ELECTRONIC APPROVALS

The minutes from February 1, 2002 meeting approved electronically on March 28, 2002.

On May 3, 2002, the Executive Director position for the year beginning January 1, 2002 was approved electronically by the BOD for a salary increase of 6% (3% cost of living & 3% merit) plus a 3% bonus.

On June 11, 2002, the minutes from the June 7th meeting were approved electronically.

On January 14, 2003 an increase for Melanie was approved electronically for a total of 5% (3% col & 2% merit) to be retroactive to November 6, 2002.

On May 8, 2003, a request for an expenditure of $15,984.00 for the repair of the main controller board for the video bridge was requested electronically. Bill approved this expenditure.

On June 30, 2003 a request for an electronic vote for Sharon's contract renewal for the period 1/1/03 - 12/31/03 with a base salary increase of 5% (3% col & 2% merit). July 7th 2003 the increase was approved.

On June 11, 2003 Sharon put out a request for approval for the modification of the RINET suite to add additional footage. The total cost of this renovation was $21,905. It was approved electronically by June 12th.

ELECTRONIC MOTION

DATE: 6/16/2004
MOTION: Approve a request for the additional of Internal WAN Management to the RINET suite of services

STATUS: Approved

From: Discussion list for RINET Board and Staff [mailto:RINETBDI-L@ride.ri.net] On Behalf Of Sharon Hussey
Sent: Monday, January 26, 2004 4:57 PM
To: RINETBDI-L@ride.ri.net
Subject: Electronic approval of proposal for On-premise Equipt Lease program/INTERNAL WAN MANAGEMENT
Importance: High
Dear Board Members,

This is to request your review and approval of the attached plan for providing three pilot districts with a leased management program for their internal routers. …
This request is for your electronic approval of the pricing structure shown in the two models. Districts will have the option of choosing either Model 1 or Model 2 based on budgeting considerations.
Thank you for your attention and speedy reply,
Sharon

APPROVALS:
Kyle Davie 1/26/2004
Lee Rabbitt 1/26/2004
Bill Fiske 1/26/2004
Howard Boksenbaum 1/27/2004
Jim Monti 1/27/2004
Jim Halley 1/27/2004
Peter Adamy 1/27/2004

ELECTRONIC MOTION

DATE: 6/16/2004
MOTION: Approve requestto add position of Director of Information Services to RINET organization

STATUS: Approved

From: Discussion list for RINET Board and Staff [mailto:RINETBDI-L@ride.ri.net] On Behalf Of Sharon Hussey
Sent: Wednesday, May 19, 2004 1:32 PM
To: RINETBDI-L@ride.ri.net
Subject: Request for electronic approval to add position of Director of Information Services to RINET organization

Dear Board Members,

This is a request for approval to add a position of Director of Information Services at a salary in the range of $63,654 to $95,481. This salary range was approved on at the January 30, 2004 Business Meeting.

The Director of Information Services will be primarily responsible for the effective implementation and delivery of information services including staff training, matching district needs with database functions, working with district staff to develop an efficient and effective support program, and implementing appropriate software technology for both local and remote access to data by district and school personnel. The Director will report directly to the Executive Director and will provide hands-on and supervisory leadership to other staff supporting information services. He/she will be responsible for all operational and maintenance procedures for the data center. I am attaching the job description specifying the responsibilities and qualification requirements for your information.

Thank you for your attention,
Sharon

APPROVALS:
Mike Shaughnessy 5/19/2004
Bill Fiske 5/20/2004
Howard Boksenbaum 5/20/2004
Jim Monti 5/20/2004
Jim Halley 5/20/2004
Peter Adamy 5/20/2004
Jonathan Gallishaw 5/20/2004
Lee Rabbitt 5/21/2004