THIS PAGE INTENTIONALLY LEFT BLANK.
THIS PAGE INTENTIONALLY LEFT BLANK.
Access
another Class’s Edit Grades Screen
Extra
credit for non-weighted classes
Extra
credit for weighted classes
Edit
an (assignment) Definition
Enter
Students’ Assignment Scores
THIS PAGE INTENTIONALLY LEFT BLANK
1. Access i-Cue on the Internet. In the Address field, type the URL address given to you by your TIES coordinator. The i-Cue login screen illustrated above will display.
Enter your District, Employee Number and Password on the
login screen. In the Go to: list
box, highlight Grades. Now click on 
. You may
see the message, Verifying i-Cue login, please wait…
2. Once your login is verified, the list of your district schools using i-Cue will display. It will be similar to the one illustrated below. Click on one of the schools.
3. An Edit Grades screen like the one illustrated above will display next. On this screen you can add or change a student’s report card grade for the displayed class if you need to do so. This grading function will be discussed in the Grading and Reporting section of the manual. From this screen you can access the Edit Grades screen for other classes, or access Attendance, Profiles of learning or Gradebook for any of your classes. This manual will not address attendance or profiles of learning.
Look at the Select a Class list in the gold bar to the left of the screen. The class currently displayed on the screen (in the example, English Term FY Period 01), is the first class in the Select a Class list. To display an Edit Grades screen for one of your other classes, point to the class in the Select a Class list and click.
To access Gradebook, click on SchoolView Gradebook, located near the bottom of the gold bar on the left of the Edit Grades screen. Once in Gradebook, you will have access to assignments for any of your classes, not just the one currently displayed on the Edit Grades screen.
Scroll down the Edit Grades page.
At the bottom of the Edit Grades screen you will see several navigation keys. These keys may be used to navigate to another screen
for the same class. For example, click on i-Attend from the English Term Period 01 Edit Grades screen to display the English 01 Attendance screen. Click on i-logout to log out of i-Cue; or click on back to top to return to the top of the currently displayed screen.
When you click on SchoolView Gradebook from Edit Grades, the SchoolView Gradebook Main menu, shown below, will display. You may receive the message Checking for roster changes, please wait…before the menu displays. This message tells you that Gradebook student class rosters are being updated automatically by your Gradebook login.
Click on one of the menu topics to view the appropriate screens. Turn to the corresponding section of this manual for further assistance with each.
1. To set up your Gradebook, start with Categories. Turn to the Categories sub-heading in the Gradebook Setup chapter.
2. Second, add assignments or other activities to your class requirements. Select Definitions on the Main menu and turn to (Assignment) Definitions, also included in the Gradebook Setup chapter.
3. To specify score ranges that qualify for each letter grade (Edit grade cutoffs), change the grade-publishing status for a course (Edit publishing status) or update a course’s class roster (Full roster refresh), select Utilities. Utilities are discussed in the Gradebook Setup chapter.
4. To assign grades to students for their assignments, select Grades. See Grading and Reporting in the manual.
5. To view a progress report of students in the class and/or print a student’s status report, select Reports and see Grading and Reporting.
6. To submit report card grades when all assignments and activities have been scored and the grading period is ended, click on the topic Submit. This step is covered in the Submission section of this manual.
7. To return to the Edit Grades screen, click on i-Cue. From Edit Grades you also can access Profiles of Learning and Attendance.
8. To log out of SchoolView, click on Log out at the top right of the screen. The i-Cue login screen will display.
Before you can enter grades, you need to add assignments, organize them into categories, (such as homework or tests), and define letter grade ranges.
First, set up your grading categories. A category is a type of graded activity you want to include in the student’s grade calculation, such as Tests, Homework, or Class Participation. To add or edit categories, choose Categories from the SchoolView Gradebook Main menu.
The Category Editor page displays. Classes taught by the teacher who logged in are shown to the left in the Class list column.[1] Click on a class from the Class list to display its categories.
Look at the categories in the illustrated example. Tests, Homework and Quizzes are included as categories automatically. The teacher has added an additional category, Worksheets.
Notice the difference in the way categories are displayed. If assignments have been defined and assigned to the category, it appears like Tests and Worksheets in the example - bolded and starred. If no assignments have been added yet, the category displays like Homework or quizzes in the example.
Before an assignment’s scores can be included in the students’ grade calculation, its category must be active. To activate a category, select its Active radio button. The Inactive radio button is the default, so be careful to select Active if you want the category included.
You can give a category more or less weight in relation to other categories. On the example, class categories are weighted so that test scores are 40% of the student’s grade, homework scores are 25%, and quizzes are 10% and worksheets 25%. The weights of the Active categories must total 100 if you use weights. If you use weighting but neglect to assign a weight value to an active category, you will be given the error message, one or more active categories is missing a weight value. Please click the Return button and enter weight value(s).
To the right of the Weight field is the Report Code field. Report Code is equivalent to Grade Type in TSIS Grade Reporting. Grade types applied to the class on the Class Grading Pattern appear in the Report Code list box. Examples of Grade Types are term grade (possibly Grade Type T) or final grade (always Grade Type ZZ). In the Category editor fields illustrated, the Tests list box is open. It contains the Grade Type T, which in this case is the code for Term Grade. The teacher wants tests included in the computation of the Term grade. He will highlight T in the Report code list box for Tests.
If a category is assigned to a Report Code, then you will be able to submit the grade calculated within that category back to TSIS.
Only assign a report code to a category if instructed by your SchoolView gradebook administrator.
When a category name is bolded and has an asterisk(*) after it, one or more Assignment Definitions have been added that use the category. Before you can delete the category, you must first delete the assignments you have assigned to the category. For example, before you can
delete Tests, you must delete Test 1 from the Assignment Definitions. To update assignments, use the Definition editor screen.
When you have edited your categories, click on 
to update the database. You will receive the message, The categories were successfully updated.
Other Options
Main Menu will return you to the SchoolView Gradebook menu where you can choose another type of Gradebook screen.
On Example Screen 1, Tests, Homework and Quizzes are already included as grade categories. The teacher, Mr. Smith, now wishes to add an additional category, Essay.
Mr. Smith adds the new category
in the Add a new category field.
He also changes the Weight fiel
button to return to the Category editor screen
where you can adjust the values.
When you have added your
categories, click on . The updated Category editor screen example
below shows the added Essay category.
The teacher adjusted the weights of the other categories before
submission so that the total weight remains at 100.
Example Screen 2. Mr. Smith has added the category Essay.
Before you add assignments or other activities on the Definition editor screen, define your grading categories on the Category editor screen.
From the Gradebook Main menu screen, click on Definitions. A Definition editor screen like the one illustrated will display.
As a teacher, your login gives you access to your classes
and assignments, as listed on your Definition editor screen. Click on the class
name and period on the left. Assignments
that have already been assigne
To add an assignment, click on Add new definition. The Add a definition for (class title) screen will display. See Define and edit Assignment Definitions, described next.
Other options
Main Menu will return you to the SchoolView Gradebook menu.
Import Utility. Displays a screen where you can import the categories, assignments definitions and utilities from one class to another. See Page ___ for information about this screen.
Previous term editor displays your classes and assignments for the previous term.
Use this screen to add a new assignment to the class requirements. Once you have submitted the new assignment it will display on the (Assignment) Definition editor screen, other editing screens, and the screen where students’ scores are recorded. All fields are required except Description. You will be given error messages regarding missing information.
9. Assign a short Title to the assignment. Do not use quotation marks.
10. Choose a category from the Category list box. These are the categories you from the Category editor screen.
11. The Start
date is the date the activity is assigned.
It is highlighte
12. Select the Graded (Yes/No) radio button and
13. Enter the Maximum Points the student can earn.
14. The Description field allows you add more detailed information about the assignment.
15. Once you
have completed the information, click on 
. The assignment now will be available on the
class-grading screen.
Other options
Main Menu will return you to the SchoolView Gradebook menu.
Class List will return you to the Definition editor screen where you can choose another class.
If you don’t use weighted categories, the category Extra
Credit automatically is create
An extra credit category will not work for weighted classes. To give extra credit for weighted classes, simply award the student more points than the maximum points for the assignment. For an example, see the Grading and Reporting section of this manual.
You can edit any of the parameters of an existing
assignment definition. From your Definition
editor screen, click on the Class and Period. Once the class assignments are
displayed, click on the assignment you want to update. An Edit definition form screen like
the one above will display. Change any
of the fields and click on 
You will receive the
message, The definition was successfully edited; or you will receive an
error message asking for missing or corrected information. On the message
screen, click on Definition editor to choose another assignment or
different Gradebook function. You
will be given an error message if required information is missing. Add the information and click on again.
You can also delete the assignment from the Edit
definition form screen. Click on 
. If you have already assigned students’ grades
for the assignment, deleting the assignment also deletes the grades. Grade
calculation will not include the deleted assignment.
Use the Import utility screen to copy assignments from one class to another. You can copy a course section’s assignments to another section within the same term or you can copy a class section in Term 1 to a class section in Term 2 or 3.
To access Import utility, select it from the Definition editor screen.
Click on the Source class you want to copy. Wait until the status indicator bar fills. Then click on the Destination class where the assignments will be copied. A screen like the one illustrated on the next page will display. The heading has the class name and ID number of the source class. The source class’s assignments display on the screen.
Other options
Main Menu Return to the SchoolView Gradebook menu to choose another Gradebook function.
Definition editor Return to the Definition editor to copy another class, edit an assignment definition or add a new one.
Once you have selected your Source and Destination class sections on the Import utility screen, a Source screen like the one illustrated above displays. Select the Export check boxes of the assignments you want to copy to the Destination course section or class.
You can change the Start dates and Due dates if you are copying the assignments to a class in another term.
If the Destination class doesn’t have the same categories assigned to it as the Source class, you will see the phrase Select new category in the Category field. Just click on the arrow to open the list box and select the category you want to assign. If you don’t see one you want to use, navigate to the Category editor screen for the Destination class and add a new category before proceeding to copy the assignments.
When you have made any necessary changes, click on 
.
A message screen will display the message, The grade definitions were successfully imported. Click on Main menu to return to the Gradebook menu and select another function. Click on Definition editor to return to the Import Utility screen to copy assignments to another class.
Other options
Main Menu Return to the SchoolView Gradebook menu.
Definition Editor Return to define a new assignment or edit the parameters of an existing assignment.
Select Utilities on the SchoolView Gradebook Main menu.
The Utilities menu will display. Click on one of the three utilities, which are discussed next.
Other options
Main Menu Return to the SchoolView Gradebook menu.
Default values are set up by each school’s administration
for the percentage of possible points require
in the Action column at the right of the
screen.
Other options
Main Menu Return to the SchoolView Gradebook menu to choose another Gradebook function.
Utilities menu Return to the Utilities menu to choose another utility.
If your district and school use Parent Access with TSIS,
use this screen to specify whether or not you want parents to have access to
class grades. Simply select either the Publish
or Do not publish radio button for each
class listed and click on to update publishing status for your classes.
Other options
Main menu Return to the SchoolView Gradebook menu where you can choose another Gradebook function.
Utilities menu Return to the Utilities menu to choose another utility.
Full roster refresh is a command that updates Gradebook rosters using TSIS Enrollment and Scheduling data. Click on Full roster refresh on the Utilities menu to initiate the update. This process may take some time. The message Opening Gradebook, checking for roster changes, please wait… will display. When the process is completed, you will be returned to the Gradebook Main menu.
Normally, you will see only the classes that meet today. To include classes that don’t meet today, use the Full roster refresh command.
From the Gradebook Main menu, click on Grades. A screen like the one above will display. The classes listed on the left are Mr. Smith’s classes for Term 1. Click on a class. It will become indented when selected. Now click on an Assignment in the column to the right.
Other Options
Main menu Return to the Gradebook menu and select another Gradebook function.
Previous term editor If Term 2 was displayed, the teacher could return to Term 1 by clicking on Previous term editor.
On the example grading screen, Mr. Smith has added grades for the assignment Homework 1. He has awarded extra credit to Adam John Alley by adding points over and above the maximum points. Because English 01 uses category weighting, extra credit must be given in this way. An extra credit category is not possible with weighting.
Ed Mark Alley is exempt from this assignment. This assignment will not be included in Ed Mark’s grade calculation.
Once you have added all scores and comments, click on 
to add the information to the database.
A message screen with the message, The grade book was successfully updated will display if your entries are valid. If not, you will be given a descriptive error message.
Other Options
Main menu Return to the Gradebook menu and select another Gradebook function.
Class list Return
to the Grade editor to choose another assignment to grade.
Grade editor (from message screen): Return to the Grade editor to choose another assignment to grade.
View grades (from message screen): View student progress in the class. This screen is the one displayed when you choose Reports from the Gradebook Main menu.
To view or print progress reports regarding the students in one of your classes, use the Reports feature of Gradebook.
From the Gradebook Main menu, select Reports. The Reports menu will display with your classes listed. Select a class from the Reports menu.
Notice that you can display another Term’s classes if you need to change a grade. Point to and click on the Term number in the gray bar to view classes in previous terms.
Grade screen for English 01 as it appears before display options have been selected and without category weighting. Assignments are identified numerically. Scroll down the screen to view a description of each assignment, as shown below.
The screen illustrated on the facing page is the Reports
screen for English 01 as it appears when selecte
Directions: The directions at the top offer options to hide student names, show assignment titles, view wide reports or view status reports. The screen illustrated is the default view. See the next few pages for examples of the other report options.
The default view shows the students’ names as well as
their ID numbers. It shows the number of
points they earne
In the last column on the right, the students’ names and ID numbers appear again to facilitate use of the table.
Notice the 
button at the lower left. Click on this button to sort students by
earned grade, highest to the lowest.
Key: Exempt grades are indicated by the letter E, missing grades by the letter M. Inactive students are indicated by the letter I. An I will appear for each assignment due during the student’s inactive period.
The illustration on this page shows the report with the student names hidden. Click on hide student names to display the information in this way. Also, this example illustrates how a report looks when the categories have been weighted on the Category editor.
Click on show assignment titles above the table to display assignment titles as in the example on the top of the facing page. Notice that not many characters of assignment titles can display in the space available. Use short assignment titles to minimize this problem.
The illustration on the bottom of the facing page shows the view wide reports option, which allows a larger number of assignments to be included in the table. The assignments are numbered in the table and described in a list below the table.
Above is an illustration of a student’s status report. To view status reports for all students in the class, select the view status reports option above the table. To view an individual student’s status report, click on the student’s name or ID in the table. To print status reports, click on File at the top of your screen and select the Print command.
Other Options
Main menu Return to the Gradebook menu and select another Gradebook function.
Class list Return
to the Grade editor to choose another assignment to grade.
THIS PAGE INTENTIONALLY LEFT BLANK.
The Grade Submitter calculates each student’s report card grade using his or her assignment scores. You can then assign the report card grades to a specific term. You can also modify the grade on the Edit grades screen.
Access the Grade Submitter screen from the Gradebook Main menu by clicking on Submit. Once the Submitter screen displays, click on the Class name and Period. Gradebook will then calculate the report card grades of the students in the class. A screen like the one below will display when the calculation is complete.
Submission screen with open Report card grades list box
Note the instructions on this screen. To associate Gradebook categories to the TSIS
report card grades, highlight the grade period in the Report card grades list
box. The only possible selection in the
example is Q1. Then click on 
to submit the grades. Note that any grades
already assigned in TSIS or on the Edit Grades screen in Gradebook will be
overwritten by this submission.
Report card grades can be submitted only at certain times. If it is not time to submit grades for report cards you may receive the message, There are currently no report card grades open for submission for this class. Use your browser back button to try another class. Please contact your system administrator about the available times report card grade can be submitted.
You may find it necessary to change the final grade of a student or add comments. Use the Edit Grades screen. Edit Grades is the first screen you see when you access i-Cue. From within SchoolView, access it by choosing i-Cue from the Gradebook Main menu.
Lists of Grades and Comments are provide
To show all students who have attended the class anytime during the term, click on Show dropped students at the bottom of the student list.
To submit the grades, click 
.
