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II. B. Fiscal Management
Transfer of Funds
All line item transfers in excess of $1,000 require prior approval by the School Committee. Emergency transfers may be authorized by the Superintendent; written notice of such transfers, with justification, shall be provided to the School Committee.
Policy Adopted: 24 April 1995
Monthly Expense Summary
Monthly, the School Committee shall receive a financial statement which shall include year-to-date expenditures and any other information as requested from time to time.
Date Adopted: 24 April 1995
Special Functions
All special functions such as athletics, cafeteria operations, and adult education shall be supported by a combination of registration fees, material charges, service charges, local taxation, state and federal aid. All charges shall be determined by the West Warwick School Committee after Consultation with the Superintendent of Schools.
School Stores
School stores may be established in individual schools provided they do not violate any federal, state or local statute that dispenses funds to the West Warwick School Department, nor policies established by the West Warwick School Committee.
To this end, the building principal shall establish and maintain a system of accounting for all receipts and expenditures, prepare and submit all fiscal reports, maintain a perpetual inventory of all supplies and equipment under his or her control, and make available such accounts to be audited annually by the state auditors or by an independent public accountant, as directed by the West Warwick School Committee.
References
RI Gen. Laws § 16-2-15 Location of schools - Control of property
RI Gen. Laws § 16-38-6 Commercial activities prohibited Conduct of teachers
Policy adopted: 5/9/77
Picture Money
The West Warwick School Committee may allow commissions based upon the sale of student pictures to be kept in individual accounts by the administrators of the respective schools, provided that said monies be used for the general welfare of students.
The school committee through the superintendent of schools holds the building Principal directly responsible for carrying out this policy, and may request such accounting and/or fiscal reports as it deems necessary.
References
RI Gen. Laws § 16-2-15 Location of schools - Control of property
RI Gen. Laws § 16-38-6 Commercial activities prohibited - Conduct of teachers
Policy adopted: 3/31/76
Vending Machines
The West Warwick School Committee may allow commissions based upon the sales of materials through vending machines to be kept in individual accounts by the administrators of the respective schools, provided that said monies be used for the general welfare of students.
The school committee through the superintendent of schools holds the building Principal directly responsible for carrying out this policy, and may request such accounting and/or fiscal reports as it deems necessary.
References
RI Gen. Laws § 16-2-15 Location of schools - Control of property
RI Gen. Laws § 16-38-6 Commercial activities prohibited - Conduct of teachers
Policy adopted: 7/21/77